MCH Regulations

Exhibitors must comply with the rules specified by the organisers and public
authorities, in accordance with relevant legislation, e.g. Inland Revenue, the
Fire Department, the Danish Veterinary and Food Administration, the Danish
Working Environment Authority, etc. It is the exhibitor’s responsibility to inform
build-up partners or other partners about the rules in force. By deviation MCH
will consider each case and has the right to take proceedings, which can lead to
suspension.

Exhibitors must also observe the fair’s other rules, including deadlines for the
submission of material, information, etc. Read more about these under Practical
Information in the Exhibitor Manual on the fair’s website.

Amendments
The organiser has the right to change times, dates, and the location of stands, if special
circumstances so require, without being held liable for any loss as a result.

Complaints
Each complaint must be made in writing and addressed to the organisers of the fair no
later than 14 days after the end of the fair. Otherwise the complaint will not be accepted.
Direct import of foreign goods to MCH
For imported goods supplied directly from abroad to the fair, the exhibitor’s name and
address must appear clearly on the customs documents, etc. If MCH’s name is used, it may
only appear as a c/o address.

Driving inside the halls
Driving trucks, delivery vans, or passenger cars in the halls are only permitted with the
agreement of the Hall Manager. Driving is not permitted in halls with carpets.

Driving within the Fair Area
Driving within the fair area is only allowed during the periods specified in the Exhibitor
Manual. For safety reasons, working identity badges or exhibitor badges have to be presented
to the gatekeeper.

DVDs at your stand
If you show entertainment DVDs to add interest to your exhibition stand, you need a
license from the rights holders (ref. the Danish Copyright Act). MPLC administers a license
on behalf of over 400+ Hollywood film studios and film distributors. Please contact MPLC
to apply at www.mplc.dk or call us on tel. +45 32 505 505.

Evening events
If you wish to hold events outside the fair’s opening hours, permission must be sought
from the project management for the individual events.

Fire regulations
Exhibitors must follow all fire safety regulations. The following rules should be strictly
observed:
• It is not allowed to exceed the rented stand space, since the corridors are evacuation
routes
• It is not allowed to block exits, fire cabinets, fire extinguishers, and visibility to fire
signage and fire exits
• Signs, banners, etc. must not be hung up or pushed into corridors or open areas
• There may not be explosive material on the stand. Petrol, gas cylinders, open fire,
etc. may only be used in so far as the fire authorities permit
• Plastic material may only be used in limited circumstances. Styrofoam must not be
used for stand construction
• All banners must be produced in fire approved material
• Vehicles in the halls may only contain up to 5 litres of petrol/fuel in the tank
• Exhibiting gas-powered vehicles indoor demands a special authorization. Please contact
the project management
• There may be fire cabinets on the stands. The location of these must appear on
the sketch plan submitted with the contract. There must be a minimum of one
metre clear passageway in front of fire cabinets
• When constructing a 1st floor of more than 15 m2, sprinkler systems must be
included in the construction plans. Contact Technical Service for approval.
• It is illegal to have lit candles at the stand
If you require an exemption from the fire regulations, a written application can be sought
from the Hall Manager.

Hot activities
• Hot activities is the term for processes in which heat-generating tools are used,
where you work with heat generating tools, or where you work with, or generate
flames, sparks and flammable heating.
• Hot activities should not be performed without written approval from Technical
Services.
• Hot activities include tarpaper work, welding, cutting, soldering, drying, heating
and weed burning.
• Hot work should only be performed by certified individuals, and a responsible
person and fire fighter must always be designated.
• The responsible person must sign an agreement form. The form is provided by
Technical Services.
• Violation of the rules for hot activities can result in liability and increased
deductibles.

Insurance, personal injuries and liability/property damage
Each exhibitor is responsible for personal injuries and property damage caused by the
exhibitor, their staff, or the exhibition material.
Exhibitors leave their exhibited objects on the stands at their own cost and risk.
We recommend that exhibitors ensure they have the necessary insurances covering fire,
theft, water damage, etc.

Koda
If exhibitors use live music, soloist performance or background music (radio, CD, DVD, TV,
video, etc.) at the stand, Koda’s payment rules must apply. You can download a report
form from www.koda.dk. It is each exhibitor’s responsibility to make arrangements with
Koda.

Left goods
Left goods will be stored in MCH’s storage for up to one month after the end of the fair,
after which, the goods will be disposed of. Carpets left at the stand will be removed at the
exhibitor’s cost.

Loss of profit
The organiser cannot be held liable for any loss of profit, or any indirect loss in
general.

Night watch
There will be a night watch after the fair’s opening hours during the fair. In the absence
of a special agreement, however, the fair organisers shall not be responsible for the
surveillance of each stand or exhibited object. It is recommended you take out separate
insurance.

Offensive behaviour
The exhibitor, or their staff, may be expelled if the fair organisers believe their actions
appear objectionable to other exhibitors, visitors, or staff. This may take place with-out the
exhibitor’s obligation to pay lapsing.

Orders
All fairs have an Exhibitor Manual, and to access it, the login will be sent to the registered
contact person. MCH will not pass on the login to others. Therefore, exhibitors must
forward this information to the relevant persons.

Packaging
Empty packages can be stored in compliance with Technical Services. Greater quantities
must be referred to Sand Spedition’s office. MCH does not assume any responsibility for
packaging. Packaging that has not been collected within 48 hours after the end of the fair
will be removed and destroyed at the exhibitor’s cost.

Packaging storage
Packaging must be carefully wrapped up/tied onto pallets before the goods are left at the
stand. The goods must be transported by forklifts and trucks to/from storage. If there are
any fragile/delicate objects, such as cardboard, cartons, linen, furniture, electrical goods,
etc., these MUST be covered with foil and/or plastic/tarpaulin. The goods must be clearly
labelled with the exhibitor’s name and stand number.
Labels can be obtained from the Sand Spedition’s office near Technical Services. The above
mentioned labels have to be filled in. If you fail to do so, MCH cannot guarantee the
punctuality or safe return of the packaging.
Labels for empty packages can also be obtained from the Sand Spedition office. Stretch
film/foil, tape, etc. can be bought from Technical Services.

Permits
Permits and exemptions, if any, only apply to the fair in question.

Photographing stands
Exhibitors are only allowed to take photographs of their own stands. Photographs may
only be taken of other stands and products with the agreement of the exhibitor. This rule
applies between exhibitors at the fair. For visitors, the rules of society apply. It is up to
exhibitors to enforce them in regards to visitors.

Rules for the Use of Gas
The following gas installation classes are permitted at MCH Messecenter Herning.
Class 8: Temporary gas installations such as grills, gas cookers and patio heaters supplied
via hose.
Class 11: Site cabins and catering vehicles without accommodation.

Inspection Requirements: All equipment must be inspected by an authorised gas
company prior to use. A valid certificate confirming that the installation has been
approved must be available.
The equipment must be clearly marked as approved.
Inspections of vehicles must be carried out at least every 12 months.
The inspection and approval certificate must be kept in the vehicle at all times.

Storage of Gas Cylinders: Any use of gas at the stand must always be reported to
Technical Services no later than 6 weeks before the start of the exhibition. Only one gas
cylinder may be connected to the equipment at the stand. No spare gas cylinders are
permitted. Additional gas cylinders must not be stored inside buildings. They must be
stored either in the exhibitor’s own vehicle (maximum 11 kg of gas in accordance with
ADR regulations) or outdoors by agreement with MCH.

Fire Safety When Using Gas: When using gas at the stand, the exhibitor must provide a
suitable portable fire extinguisher (powder extinguisher). Fire extinguishers must be easily
accessible, suitable for the specific fire risk, and clearly marked with the date of the last
service. The following portable fire extinguishers are approved for use at trade fairs and
exhibitions.

Legislation and References:
Danish Building Regulations (BR18), Chapter 5 and Appendix 12 regarding fire safety
installations.
- Guidance from Sikkerhedsstyrelsen

Sales from the stand
The Danish Commerce and Companies Agency’s rules on sales at fairs and exhibitions
allows:
• the ordering of goods which the company usually sells to consumers at standard
prices
• the direct sales of all goods displayed
The provisions can be found in Article 15, item 4.2 of the Danish Trade Licensing Act.
When selling from the stand, it is important that the exhibitor is aware of and complies
with the Danish VAT regulations applicable to such sales.

Samples
It is allowed to provide taste samples. Exhibitors must comply with the relevant regulations
of the Danish Veterinarian and
Food Administration.

Shipments to stands
If shipments are to be sent to the stand, then the shipment and any freight papers have to
be labelled with the company’s name and stand number.
Delivery must take place before the fair begins and on the morning of the fair, before the
fair opens. In an emergency, goods may be delivered during opening hours to the Storage
Facilities, but a waiting period must be taken into consideration. Loading and unloading
assistance is provided by Sand Spedition A/S.

Smoking policy
MCH is non-smoking in all indoor areas.
Please use the canopied outdoor smoking areas.

Stand activities involving noise or odours
Video, films, music, or other AV equipment at the stand must be placed at a distance of
at least 1 metre from the neighbouring stand or walking area, and the noise level may not
exceed 70 db (A) measured at a 1 metre distance from the stand.
Furthermore, the exhibitor must make sure that there are enough standing places and
seats at the stand during presentations.
Moreover, exhibitors may not turn on installations that generate smoke, steam, etc. which
might cause a nuisance to other exhibitors or to visitors. Activities that produce smells
require extraction.

Staffing/stand personnel
The exhibitor is required to properly staff their stand throughout the fair’s opening hours.
For companies, the Inland revenue consider those operating a stand,
regardless of remuneration, either as the owner or employee of the company, with the
consequent employment law and tax implications.

Sublease
Exhibitors are not allowed to sublet the stand that they have been allocated.
Exhibitors may not advertise companies which have not been registered as exhibitors or
co-exhibitors. Deviation from the above-mentioned sublease regulations may only take
place upon obtaining the organisers’ prior written consent.

Used goods
Used products and machinery may not be exhibited.

Washrooms
The cleaning of brushes etc. is only permitted in the special washrooms located in each
hall section.

Waste removal
During the build-up period, flammable material, up to a maximum of 1 metre
in length, can be put in the waste containers provided in each hall.
Other waste, including large quantities, can be taken away from the stand at the exhibitor’s
expense, by contacting the Hall Manager on tel. +45 9926 9926.
During the fair, waste containers will be located outside each hall. Non-flammable material
should be placed in the containers in the Tradesmen’s yard behind Gate 8.

Work identity badges and exhibitor badges
For security reasons, everyone who works on the stand during build-up, exhibition, and
breakdown must carry a visible work identity badge or exhibitor badge with their name
and company name.
The badge is personal and may not be transferred to a third party.

Rules for build-up and breakdown

2nd floor stands
2nd floor stands are only allowed upon signing a written agreement with Technical Service.

Breakdown
The breakdown of stands must not begin, nor any of the exhibited products removed,
before the fair is over. All products and exhibit materials must be removed from the fair
before the end of the last day for breakdown, unless otherwise agreed. The taking down
times can be found in the Hall’s Exhibitor Manual.
Material not removed at the appointed time, will be removed at the exhibitor’s own risk
and expense.

Carpets
At MCH, carpeting may only be laid in accordance with the operational regulations on
places of assembly established by the Danish Emergency Management Agency.
Cf. www.retsinformation.dk/forms/R0710.aspx?id=116228
Carpets must be Class G and approved for fire safety.

Compressed air
Compressed air connections may only be carried out by MCH. Installations which require
compressed air connections must be on-site on the first build-up day.
Constructing your own stand
If you construct your own stand, the stand walls facing your neighbouring stands must
always appear freshly painted in white/off white.

Construction deadline
Out of consideration for the final cleaning and carpeting in walking areas, the build-up
must be completed within the set period of time. This build-up period can be found in the
Exhibitor Manual.

Construction height
300 cm is the general maximum construction height. If you want this increased, use the
25-15 cm rule. I.e. proximity to neighbouring stands must be increased by 15 cm for every
25 cm the construction height exceeds the normal 300 cm. For stands with four open
sides, this includes the passageways.
The construction height of 300 cm may only be increased by written agreement with
MCH’s Technical Drawing Department.
The construction height is not applicable to products exhibited at the stand, but MCH
reserves the right to move products on the relevant stand if they are a nuisance. When in
doubt, contact the MCH Technical Drawing Department.
Exhibitors must comply with the legal requirements under “Guidelines for certification
arrangement and management of construction projects with transportable tents and constructions”
from August 2014 published by the Danish Emergency Management Agency
and the Danish Energy Agency.

Counterfeit goods
Counterfeit goods are not allowed and will be removed from the stand immediately.

Electrical installations
In order to install spotlights, etc. the stand needs to have walls and/or friezes.
Machines and engines that have to be connected must be on site on the first build-up day.
The electrical installations are set up using electric panels on pillars and back walls.
Installations connecting the exhibitors’ equipment and providing outlets must be carried
out by MCH’s technicians. Own installations from outlets are each exhibitor’s responsibility.
Earth connections for the utility item is a statutory requirement. If your equipment is connected
to the socket, it can be done by using an approved adapter. High voltage current
regulations must be followed. For the maintenance of installations executed by MCH’s
technicians (including the changing of light bulbs, fluorescent tubes, etc.), please contact
Technical Service. This is done without any extra charge to the exhibitors. The power supply
to the stands must be cut off 30 minutes after the standard closing time of the fair, unless
otherwise announced on the public address system. It is possible to order a 24-hour power
supply from Technical Service. Please note that air, water, electricity and drainage connections
must not be covered.

Floor protection
The floors need to be covered during painting, or during jobs involving a risk of oil spillage,
etc. Foil can be purchased from Technical Service. Heavy or sharp objects must be unloaded
and placed on a foundation so as to avoid floor damage. If exhibitors need to make holes
in the floor, they need to obtain written consent from the Hall Manager.

Handling of stand walls and fascia boards
Stand walls or fascias may not be papered, nor may paper, materials, etc. be
attached to them.
Exhibitors may, however, use minor seams or screws at stand walls provided that they can
be removed after use. Any damages must be rectified at the cost, of the exhibitor.

Heavy/large objects
The driving in and arrangement of heavy and large objects must be agreed in advance with
your Hall Manager, who can grant approval for early placement. Permission may be given
for early insertion if the Hall Manager believes this will not cause any inconvenience.

Lighting
Lighting in the halls consists of common work lights. Exhibitors are responsible for the
lighting of their own stand.

Loading of stand walls
Loading of stand walls is not allowed. Mounting on the walls or weight leaning on the
walls must be approved by the MCH Hall Manager. Any damages must be rectified at the
cost of the exhibitor.

Mounting on the ceiling
Mounting on the ceiling of exhibition stands, signs, materials and lights etc. may only be
carried out by MCH. Wire points must be ordered from Technical Service.

Stand covering
Only fire resistant and waterproof materials may be used to cover the stands. Max 15m2
closed roof.

Stand wall length
When ordering stand walls with a length of 3 meters or longer, support walls might be
necessary considering the stability of the wall. The placement of the support walls can be
arranged with the MCH Hall Manager.

Uncovering open siding on stands
50% of the open area on the stand sides must remain open. If the exhibitor wants the
open area to be less than 50%, the MCH Technical Drawing Department must be informed
in advance, and written consent obtained from the neighbouring stands. The
neighbouring exhibitors have to give their consent to the stand side that lies towards their
stand.
 

The exhibitors’ obligations pursuant to the work
environment act

1. Machines and safety component arrangement displayed during exhibitions or
fairs must comply with the Danish Working Environment Authority’s Executive Order
concerning the setting up of technical aids. Machines or safety components may be
displayed without following the provisions of the above-mentioned Executive Order
provided that it is clearly labelled that the machine or safety component does not fulfil
regulatory requirements and it cannot be purchased before it complies with them.
When demonstrating the functions of the machine/safety component, appropriate
precautionary measures must be taken to ensure personal safety.

2. In some cases it is necessary to take measures to protect the general public that go
beyond the standard requirements of the Danish Working Environment Authority concerning
machine use. This applies to both portable and fixed machines. Demonstrations
of portable machines must take place within a restricted path or circle. As far as keeping
machines with engines/machinery turned on, hazardous agents which, due to their
nature, cannot be completely removed, must be restricted.
For example, such restrictions are necessary when demonstrating running front loaders
or combines with platforms, as well as when lifting and lowering is demonstrated. With
regards to the demonstration of stationary machines, it may be necessary to lock the
starting systems etc., in order to prevent the general public from accidentally turning on
the machine. For example, blocking tractor starting systems so as to avoid accidental
start-up. Also, securing front loaders etc., that are exhibited with the load in a raised
position so as to avoid the accidental lowering of the load.

3. If exhibitors are in doubt about the safety requirements that apply for the exhibited
technical device, pursuant to the Health and Safety at Work Act, the necessary guidelines
can be obtained from:

The Danish Working Environment Authority
Post-box 1228
0900 Copenhagen C
Denmark
Tel. +45 7012 1288
at@at.dk

4. Please note the Danish Working Environment Authority’s Executive Order, on the
work of children. The prohibitions of the Executive Order concerning the use of the underaged
to work with certain technical devices, aids, substances and materials, as well
as certain working processes and methods, also applies to exhibitions and fairs.
Register of Foreign Service Providers (RUT)
The Register of Foreign Service Providers (RUT) is the Danish government’s official register
to report a foreign service. Foreign service providers (employees and self-employed)
working in Denmark must register in RUT. Regarding fairs RUT shall be made in case
companies use foreign stand builders. It is the exhibitor or the stand builder for whom
the service is being performed, that shall be stated as principal (and not MCH A/S).
Use and see www.virk.dk